Email Hosting Guide: Setup Professional Business Email

Want a professional email address for your business? Here's how to set up one quickly and why it's important:

• What is it? A business email uses your company’s domain (e.g., name@yourbusiness.com) instead of free services like Gmail, making your brand look credible and professional.
• Why do you need it? It builds trust, improves email deliverability, strengthens brand recognition, and supports marketing campaigns.
• How to set it up:
  1. Get a domain name (e.g., lagostech.com.ng).
  2. Choose a hosting plan from TFhost Nigeria:
     • Free Email: ₦0/year, 500MB, 5 accounts.
     • E-Starter: ₦4,500/year, 5GB, 20 accounts.
     • E-Professional: ₦8,000/year, 50GB, 50 accounts.
  3. Verify your domain.
  4. Create and configure email accounts.

Quick Comparison of TFhost Plans:

Plan	Cost	Storage	Email Accounts	Best For
Free Email	₦0/year	500MB	Up to 5	Small startups or projects
E-Starter	₦4,500/year	5GB	Up to 20	Growing businesses
E-Professional	₦8,000/year	50GB	Up to 50	Larger companies

TFhost Nigeria also offers spam protection, SSL encryption, backups, and 24/7 support to keep your email secure and reliable. Start building your business credibility today!

HOW TO CREATE A BUSINESS EMAIL ON YOUR HOSTING ...

Setting Up Your Business Email

Creating a business email with TFhost Nigeria is straightforward. Follow these three steps, starting with securing your domain name.

1. Get Your Domain Name

Your domain name is like your business's digital address and is the foundation of your email. Pick a name that represents your brand, is concise, and avoids unnecessary symbols or characters.

For instance, if your business is "Lagos Tech Solutions", domains like lagostech.com.ng or lagostechsolutions.com work well. Using the .com.ng extension helps position your business as a local Nigerian entity.

2. Choose a TFhost Nigeria Email Plan

TFhost Nigeria provides three email hosting plans to suit various business requirements:

Plan	Cost	Storage	Email Accounts	Best For
Free Email	₦0/year	500MB	Up to 5	Small startups or personal projects
E-Starter	₦4,500/year	5GB	Up to 20	Growing businesses
E-Professional	₦8,000/year	50GB	Up to 50	Larger companies needing multiple accounts

The E-Professional plan is ideal for businesses requiring multiple department-specific emails, such as accounts@, sales@, or support@. All plans come with features like spam protection and webmail access.

3. Verify Your Domain

Domain verification confirms your ownership and ensures secure email hosting. Here's how to complete it:

1. Log In to DNS Settings
   Access your TFhost Nigeria control panel and open the DNS management section.
2. Add Verification Records
   Input the required MX (Mail Exchange) records to route email traffic to your hosting server.
3. Check DNS Propagation
   Use the verification tool to confirm propagation, which may take up to 24–48 hours.

Once the verification is complete, you can start setting up email accounts and configuring them in your email client.

Email Account Setup

Setting Up Email Accounts

Once verification is complete, you can create team email accounts through the TFhost Nigeria control panel. Assign each account a unique username and a strong password. To keep things organised, consider using department-specific prefixes. For instance:

• finance.firstname@yourdomain.com.ng
• sales.firstname@yourdomain.com.ng
• tech.firstname@yourdomain.com.ng

Make sure passwords are at least 12 characters long and include a mix of uppercase letters, lowercase letters, numbers, and special characters.

You can also configure email aliases to make departmental communication more efficient.

Managing Email Aliases

Email aliases allow messages to be routed to specific departments or teams without needing to create additional accounts. Using the TFhost Nigeria dashboard, you can set up aliases to forward emails to one or more addresses.

Here are some common business email aliases:

Alias	Purpose	Forward To
info@	General enquiries	Reception/Admin
support@	Customer assistance	Technical team
accounts@	Financial matters	Finance department
hr@	Employment queries	HR personnel

After setting up accounts and aliases, the next step is configuring your email client for smooth operation.

Email Client Configuration

For Outlook, use the following settings:

• Incoming server: mail.yourdomain.com.ng
• Outgoing server: mail.yourdomain.com.ng
• Ports: 143 (IMAP) and 587
• Authentication: Enable SMTP authentication

For mobile devices (Android/iOS), select Manual Setup, choose IMAP, and use the same server settings. Ensure SSL/TLS encryption is enabled for added security.

You can also access your email via webmail:

• Log in directly at webmail.yourdomain.com.ng
• Use a secure SSL connection
• Webmail supports multiple languages, including English and several major Nigerian languages

For optimal performance, adjust your email client settings to:

• Download message headers only
• Sync folders every 15 minutes
• Keep offline copies of messages
• Enable spam filtering

These steps will ensure your email system runs smoothly and securely.

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TFhost Nigeria Email Features

Email Protection

TFhost Nigeria ensures your business communications stay secure with built-in virus protection, advanced spam filters, and SSL/TLS encryption. Plus, with a 99.9% uptime guarantee, your email service remains reliable and accessible whenever you need it.

Storage Options

TFhost Nigeria offers flexible storage plans designed to grow with your business. You can choose from storage options ranging from 500MB to 50GB, with the ability to purchase extra storage in 5GB increments directly through the admin dashboard. This ensures your email storage keeps up with your business needs.

Support and Tools

TFhost Nigeria provides a range of tools and support services to make managing your email seamless. These include:

• 24/7 Technical Support: Get help anytime via live chat or through the ticket system.
• Admin Control Panel: A centralized dashboard for managing all email accounts.
• Automated Backups: Regular backups to keep your email data safe.
• Migration Assistance: Free support for transferring existing email accounts.
• Mobile Compatibility: Access your emails easily on popular mobile devices.

For businesses needing extra help, TFhost Nigeria's technical team is ready to assist with more advanced email setups and troubleshooting.

Summary

Here’s a quick rundown of the setup process and the email hosting plans available through TFhost Nigeria.

Steps to Set Up Your Email

Getting started with TFhost Nigeria is straightforward. Follow these steps:

1. Secure your domain name.
2. Choose an email plan (Free Email, E-Starter, or E-Professional).
3. Verify your domain ownership.
4. Create email accounts and configure email clients.

TFhost Nigeria Email Plans

TFhost Nigeria provides email hosting plans tailored to meet the needs of Nigerian businesses. Here’s a breakdown:

Plan	Cost	Storage	Email Accounts	Ideal For
Free Email	₦0/year	500MB	Up to 5	Small startups or personal projects
E-Starter	₦4,500/year	5GB	Up to 20	Growing businesses
E-Professional	₦8,000/year	50GB	Up to 50	Larger companies with multiple users

Key features include:

• Advanced spam and virus protection
• Secure SSL/TLS encryption
• 24/7 local technical support
• Mobile-friendly access
• Automated backups

Need more storage? You can add 5GB blocks per user as your business expands. These features ensure your email system is not just reliable but also supports your brand and communication needs effectively.

FAQs

Why is it better to use a professional business email instead of free email services like Gmail?

Using a professional business email offers several key benefits that free email services, like Gmail, may not provide. First, it boosts your business credibility by showing customers and partners that you’re serious and trustworthy. For example, using an email like info@yourbusiness.com looks far more professional than a generic address.

Additionally, a professional email helps with brand recognition by aligning your email address with your business name, ensuring consistent branding across all communications. It also provides more control and flexibility, allowing you to create multiple addresses (e.g., sales@yourbusiness.com, support@yourbusiness.com) and manage them efficiently.

Lastly, it separates your business and personal communications, making it easier to stay organised and focused. With professional hosting, you also gain access to enhanced security features, ensuring your business communications remain private and reliable.

How can I keep my business email secure and free from spam or viruses?

To keep your business email secure and protected from spam and viruses, start by using a reliable email hosting service with built-in security features like spam filters and virus protection. These tools help block harmful emails before they reach your inbox.

Additionally, create strong and unique passwords for each email account. A secure password should be at least 8 characters long, combining upper and lower case letters, numbers, and symbols. Avoid using personal details like your name or date of birth.

Lastly, enable two-factor authentication (2FA) if available. This adds an extra layer of security by requiring a second verification step, such as a code sent to your phone, whenever you log in.

How do I choose the best TFhost Nigeria email hosting plan for my business?

To select the right TFhost Nigeria email hosting plan for your business, consider the number of email accounts your team needs, the storage space required per account, and features like spam protection, collaboration tools, and mobile compatibility. TFhost Nigeria offers flexible plans tailored to businesses of all sizes, with options for monthly or annual payments in Naira (₦).

Evaluate your business needs and budget to decide between their Business Email and Enterprise Email plans, which provide varying levels of storage and account limits. This ensures you get a solution that supports your communication needs while maintaining professional credibility.